Packing List
A Packing List is a shipping document that itemises how a consignment is packed — the number and type of packages (cartons, pallets, crates), the contents and quantity in each, and their weights (net and gross) and dimensions. It accompanies the commercial invoice but focuses on the physical packing rather than the commercial value.
The packing list is used throughout the shipment: the carrier uses its weights and volumes to plan loading and calculate freight, customs uses it to verify the shipment and target inspections, and the consignee uses it to check the goods received against what was packed. It must be consistent with the commercial invoice and bill of lading — mismatches in quantities or weights cause clearance delays and disputes. A precise packing list is a small document that keeps handling, clearance and receiving running smoothly.
The packing list is the shipment's physical inventory — carriers plan loading from it, customs verifies against it, and receivers check goods with it. When its weights and counts don't match the invoice or B/L, clearance stalls. A precise, consistent packing list quietly prevents a whole class of handling and customs problems.
How is a packing list different from a commercial invoice?
The commercial invoice shows the value and commercial terms; the packing list shows the physical packing — packages, quantities, weights and dimensions — without prices.
Why must the packing list match other documents?
Customs and carriers cross-check it against the invoice and bill of lading; discrepancies in quantity or weight cause delays and inspections.